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TOPLANTI YERİ |
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TELEKONFERANS |
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TOPLANTI TARİHİ |
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22.05.2013 |
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TOPLANTIYA KATILANLAR |
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EUCROF |
TELECONFERENCE
Extended Executive Board
Wednesday May 22nd 2013
10:00 am to 11.40 am
Participants
Mr Stefano Marini – AICRO (SMa)-President
Mrs Alice Lestinova – ACRO (ALe)-Czech Republic
Mrs Amparo Alemany – AECIC (AAl)-Treasure
Mr Christophe Golevaux –BeCRO (CGo)-Belgium
Mrs Tanja Hoffman – ACRON (THo)-The Netherlands
Mr. Yoani Matsakis – AFCROs – France (DCo)
Mrs. Julie Kyrou – (JKy) Greece
Mr. Tomasz Kowalczyk –(TKo)-Poland
Mrs Maria João Salgado – (MSa) – Portugal
Mrs.Christina Forselius – ASCRO (CFo) – Sweden
Mr. Oleksandr kovtiukh (OKo) – Ukraine
Apologies:
Mrs Darina Hrdlickova – ACRO (DHr)-Secretary
Mrs Martine Dehlinger-Kremer (MDe) – BVMA – Germany
Mrs Dagmar Chase – BVMA (DCh)-Vice President
Mr. Merter Ortac – SAKDER (MOr)-Turkey
Mr Denis Comet – AFCRO – France (DCo)
Mr. Andreas Moschos – (AMo)-Greece
Mr. George A. Mathis (GMa) – Switzerland
Mr. Giovanni Fiori – AICRO – Italy (GFi)
Mr. Atholl Johnston – CCRA (AJo) -UK
Mr Tomàs O’Mahoney (TOm)-Ireland
Mr Keith Berelowitz –CCRA (KBe)-UK
Mrs Alejandra Mork (AMo)- Denmark
Mr. Philippe Van der Hofstadt – BeCRO (PHo)-Belgium
Mrs Susanne Gerbl-Rieger (SGe)-BVMA-Germany
Minutes:
Paola Portera (PPo)
1. WELCOME
SMa welcomes and thanks the participants.
2. Review of Draft Minutes of TC, dated April 17th 2013 (Attachment 1)
The Extended Executive Board unanimously approves the minutes of the last TC.
POINT IV – Subject: Create a Permanent Service to Members:
European Association
See members updates
POINT V – Subject: Communication:
Website:
See Communication WG updates
Newsletter:
See Communication WG updates
Publication:
There are no updates
ACRO, quarterly communication (SMa)
There are no updates
POINT VII – Subject: Working Groups
It is reminded that each WG who will require to discuss an issue or a proposal will need to ask for an invitation to discuss it and the item will be added in the agenda of any future EEBTC.
POINT X – Subject: Any Other Business:
SOPs Revision Process (DCh)
The SOPs of WGs have been distributed to each Chair.
3. Actual news and incoming mail
SMa shares with the participants the e-mail that he received from the secretariat of JCROA, the Japanese CRO Association. He says the Association asked for supporting them in the preparation of a manuscript to celebrate the 20th Anniversary of the Association. SMa proposes to put the event in the website. YMa asks to SMa to circulate the email received.
4. Members update
SMa updates the Members on behalf of DHr about the application as Associate Member of Antaea. He reminds also to the participants the rules of the Bylaws on the expiration of Associate Membership after 2 years. TKo says he will send some updates about the creation of the Polish Association.
5. Finance Update
AAl reminds to all members to pay the annual fee. She also updates the participants on the results of the Paediatric Symposium. She says the attendees were 105 and she also confirms the budget of the Symposium will be closed within the end of May. SMa then updates the Members about the collaboration between AAl and the book keeping consultant.
6. Working Groups
Education and Training (AMo/DCh)
SMa reads the updates on EUCROF Conference sent by PHo. He also reminds to the participants to push within their Associations for the distribution of the programme of the event.
How to Start a Clinical Trial in Europe (DCh)
SMa reminds the members to send the updated version of “How to start a CT in EU”. PPo will send a reminder.
Late Phase (GFi)
SMa reads the email received by MMa and informs the members also about the success the WG has had during the event in Amsterdam organized in the framework of DIA Europe and the following Conference.
Medical Device (SGe)
SMa skips this topic. It will be discussed later on.
Paediatric (MDe/AAl)
AAl updates the members about the WG activities. She says they are still waiting to receive the article of the Symposium before deciding where to publish them. The WG has just also reviewed the article that will be published on Applied Clinical Trial.
Communication (CGo)
CGo informs the members he is in contact with the Chairs of LPWG and MDWG for the organization of the two webinars. He says also the WG is working for the finalization of the Brochure and the launch of the newsletter.
7. External Meetings and Events 2013 (Attendance)
SMa skips this topic. It will be discussed later on.
8. Internal Meetings – EUCROF GA December 2-3, 2013
CFo updates the participants about the GA that will be held on next December. She confirms the Association decided to move the GA from Uppsala to Stockholm. She finally asks for a clarification about the logistic details and the costs that the local association should cover. The answer reflects the structure of previous GAs, which were held sponsored by local Guest Association organizing an event and the social networking dinner, the day before the GA. CFo shares also with the participants the spread sheet with the conference costs and the link of the hotel: http://www.hotelskeppsholmen.com/
There are no other business to discuss.
Next teleconference: Wednesday, 19th June, 2013
Attachment 1
The table below summarises the actions to be performed
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ACTION |
BY |
DEADLINE |
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POINT IV – Permanent Service to Members: |
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European Associations – Updates on the creation of Polish Association |
TKo |
June |
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Rules and Regulation document to be implemented |
SMa |
After SOPs implementation |
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Update documents on EUCROF website |
PPo |
Permanent |
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POINT V – Subject: Communication |
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Publication: to inform about any news |
The Members |
Permanent |
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Draft manuscript to celebrate the 20th Anniversary of JCROA |
SMa |
September |
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ACRO: quarterly communication, to distribute the Minutes of the last conversation |
SMa/DCh |
Permanent |
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POINT VII – Subject: Working Groups |
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EUCROF Newsletter: send the draft |
CGo |
May/June |
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How to Start a Clinical Trial in Europe: send reminder |
PPo |
June |